Delivering information when you need it most.

November 1998
Vol. 2 No. 1 Page 5

Checkoff List for Overtime Grievance File

This list is provided to you via the October 11-12, 1998 Indiana State Association of Letter Carriers Fall Training Seminar held in Evansville. It is part of an over-all package on filing grievances assembled by Ernie Haynes and Ernie Kirkland, Regional Administrative Assistants to Ron Brown, NBA for the Kentucky-Indiana-Michigan (K-I-M) Region.

Do Not assume that this checklist, or any other, has every item you need for every grievance file. Fact circumstances dictate what you need in a grievance file and grievances, even on similar or same issues, can vary greatly in fact circumstances.

1. Overtime Desired List

2. Seniority roster

3. Any documents used to tract overtime assignments and equitable distribution

4. Schedules, posted or otherwise, showing who was scheduled to work, on what assignment and when.

5. Station roster showing route assignments, PTF carriers and casuals

6. Accounting Period and/or Pay Period calendar (A color coded calendar works well here. Also, each local should have a calendar that it holds back for future reference.)

7. Records of mail volume

8. Records of route count and inspection, applicable to the situation

9. Work Assignment Desired List

10. Grievant, witness and supervisor statements as appropriate

11. Clock rings if applicable, showing BT, ET, leave and return to office times

12. Pay stubs showing overtime (or lack of overtime) hours

13. Applicable Local Memorandum provisions

14. Any arbitration awards (such as Mittenthal's national awards) or grievance settlements relied on by the parties in support of their position.

15. Leave slips or other leave records which might speak to a person's availability for overtime.

16. Any medical documentation relative to a person's physical ability or inability to work overtime.

17. Relevant provisions from the National Agreement - Article 8, Memoranda of Understanding, etc. (or citation to)

18. Any relevant handbook or manual citations, such as the ELM, Chapter 5


Do Not assume that this checklist, or any other, has every item you need for every grievance file. Fact circumstances dictate what you need in a grievance file and grievances, even on similar or same issues, can vary greatly in fact circumstances.

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