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November 1998
Vol. 2 No. 1 Page 4

Checkoff List For Grievance File
on Attendance Related Discipline


This list is provided to you via the October 11-12, 1998 Indiana State Association of Letter Carriers Fall Training Seminar held in Evansville. It is part of an over-all package on filing grievances assembled by Ernie Haynes and Ernie Kirkland, Regional Administrative Assistants to Ron Brown, NBA for the Kentucky-Indiana-Michigan (K-I-M) Region.

Do Not assume that this checklist, or any other, has every item you need for every grievance file. Fact circumstances dictate what you need in a grievance file and grievances, even on similar or same issues, can vary greatly in fact circumstances.

1. PS Form 3972, Absence Analysis

2. PS Form 3971, Request for or Notification of Absence

3. Records/copies of prior attendance related discipline

4. Settlement agreements or arbitration awards on any discipline relied on to support this action.

5. Form 50 or other preference eligible documentation if removal.

6. FMLA regulations, if applicable

7. OWCP Forms, if applicable

8. Medical Certification, if applicable

9. EAP statement if applicable, any documentation relative to substance abuse as a defense.

10. Grievant, witness and supervisor statements as appropriate

11. Clock rings if applicable, showing BT, ET, leave and return to office times

12. Overtime records if absence caused use of overtime

13. Applicable Local Memorandum provisions

14. Relevant provisions from the National Agreement - Articles 10, 15, 16, 19, Memorandum of Understanding, etc.

15. Posted schedule, if applicable

16. Clock rings

17. Any policy statements that may have been issued/posted

18. Investigative memorandum if applicable (Unusual in a straight attendance case.)

19. Amy relevant handbook or manual citations, such as the ELM, Chapter 5

20. Weather reports or newspaper article if weather or accidents alleged to have caused AWOL/tardy/absence.


Do Not assume that this checklist, or any other, has every item you need for every grievance file. Fact circumstances dictate what you need in a grievance file and grievances, even on similar or same issues, can vary greatly in fact circumstances.

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