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Meeting of 13 September 2005 The meeting was opened at 1000 by PCDC president Buz Harvey. In attendance were Buz Harvey, Joe Counsil, Tammy Snodgrass, Diane Hagni, Edna Bridges, Dan Babcock, Jodi Waltman, Chuck Pederson, Adie England. Each person present was asked by Buz to introduce themselves. The minutes of the last meeting were briefly discussed. It was noted by Joe that all minutes will be posted on the web page so that they will be readily accessible for review. A motion to accept the minutes without revision was presented, seconded, and approved. Buz led a discussion of the meeting with Jamie Dake of SEMA, as detailed in the previous meeting's minutes. Buz reiterated that the grant program directors (that is, those persons designated to administer or benefit from funding on our Citizen Corps grant, or any subsequent grants which we may obtain), must attend the PCDC meetings. If there is some scheduling problem which precludes attendance by a program director, that person should try to send a representative instead. If that is not possible, a progress report should be forwarded to Buz or Joe prior to the meeting so that the report can be presented to the committee and entered in the minutes. Buz reported to the Phelps County Commission following our previous meeting with Jamie Dake. Buz asked for (and received) their approval and support for the concept of formulating and implementing a proposal from MRPC to perform technical administrative assistance to help the PCDC implement goals of the Citizen Corps grant through the end of the grant term (30 November 2005). Buz reported that the PCDC will focus on using the Neighborhood Watch program as a primary conduit through which the PCDC may be able to accomplish its goals. The PCDC will work closely with Carmelo Crivello (NW Coordinator for Phelps County) of the Phelps County Sheriff Department to expand the NW program into unincorporated areas of the county currently not active with NW. The incorporated (municipal) areas have some activity already (for example, Jason Finch of the Rolla Police Department is coordinating NW in the City of Rolla). Enhancing NW municipal coverage will therefore be on a secondary basis at this time. Joe gave a budget report on the Citizen Corps grant. The report detailed the funds expended on each of the six programs, along with the amount remaining. The total amount currently remaining (of the $31,755 granted) is $23,078.62. Therefore, $8,676.38 has been spent. Considering spending currently projected through 30 November 2005 (with the exception of any expenditures as a result of acceptance of the techincal-assistance proposal from MRPC), there will be $22,753.62. It is possible that the MRPC proposal will lead to expenditures totalling approximately $5,000, which would leave an unexpended balance of approximately $17,000. Joe mentioned that Jamie of SEMA needs our final end-of-the-year projection as soon as possible, so this is another reason why we need to finalize the MRPC proposal as soon as possible. Buz presented copies of the MRPC proposal for techincal administrative assistance. That proposal was discussed in detail. The proposal includes technical services and expenses which would total up to $4,500. A motion was entertained, seconded, and passed to accept the MRPC proposal concept, with the limitation to spend not more than $4,500. Buz therefore gave Tammy the authority to represent the interests of the PCDC in contacting Jamie at SEMA to finalize the detailed wording of the MRPC proposal. The final proposal as negotiated between MRPC and SEMA would then be presented to the PCDC for final approval. This should be done as quickly as possible, perhaps in the next week. Joe suggested that we offer another CERT training session. He discussed with Adie England (a student at UMR who completed the CERT training offered in January 2005 by the PCDC), the possibility of offering a CERT session primarily aimed at UMR students. Adie said that she knows of several who might be interested. Joe also reported that at the Rolla Volunteer Fair which was recently held at The Centre in Rolla (and at which the PCDC had an information table), several representatives from UMR fraternities and other student organizations showed some interest in taking the CERT training. Joe will therefore work on organizing another CERT session prior to the end of the PCDC grant term. The cost of the session will be around $300 for supplies and a fee for the trainer. Joe mentioned that CERT needs to be a aimed at Neighborhood Watch participants, so we should plan to do so when we formulate grant proposals for the next year. Joe reiterated, as reported in the previous meeting minutes, that SEMA's upcoming grants will offer a reduced amount for Citizen Corps, but a greatly enhanced amount for CERT. Jodi mentioned that considering the Hurricane Katrina situation, the Department of Homeland Security, FEMA, and SEMA may re-align their budgets. It is possible that much will change (either for better or for worse) due to the Katrina events. Jodi indicated that she has received several inquiries, particularly from health-care professionals, concerning opportunity for involvement in a local Medical Reserve Corps. Jodi and Edna asked that a proposal from the Phelps County Community Partnership for implementation of the Medical Reserve Corps be considered quickly. Joe presented copies of that proposal, suggested that we review that proposal, and have a followup meeting next week to discuss implementation of the MRC component of the Citizen Corps grant. Buz asked Joe to set up a meeting. Diane gave a brief progress report on the Weather Emergency Short-Term Shelters project. She has made contact with several potential shelter sites, and will meet with officials at Doolittle this afternoon to work out details for using a facility there. She has scheduled meetings with other key locations, and will report at the next PCDC meeting. She will include in her discussions the idea of providing short-term sheltering for hot-weather situations in which people need an air-conditioned location due to extreme heat. Assistance in providing hot-weather shelters was requested by Judy Wright of GRACE, so Joe suggested that this be considered a component of the WESTS project. A motion to adjourn was entertained, seconded, and approved to close the meeting. Buz closed the meeting at 1110.
Respectfully submitted, |